Administrative Assistant – Job Description

Position Title: Administrative Assistant
Location: Cambridge (Hybrid)
Employment Type: Full-time / Contract
Application Deadline: May 8, 2026

Start/End Date: June 29, 2026 - August 28, 2026

About Afropolitan Canada

Afropolitan Canada is a bilingual Black-led non-profit organization dedicated to empowering Black, newcomer, Francophone and racialized communities through cultural programs, youth development, leadership initiatives, and community-driven events. We create inclusive spaces where individuals and families can connect, grow, and celebrate their identities.

We are seeking a highly organized and proactive Administrative Assistant to support our growing programs and operations.

Position Overview

The Administrative Assistant will play a key role in supporting daily operations, program administration, communications, and organizational coordination. The ideal candidate is detail-oriented, adaptable, and passionate about community development and culturally responsive work.

Eligibility Requirements

This position is funded through the Canada Summer Jobs program. To be eligible, applicants must:

  • Be between 15 and 30 years of age (inclusive) at the start of employment

  • Be a Canadian citizen, permanent resident, or protected person under the Immigration and Refugee Protection Act

  • Be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation

Please note: due to funding requirements, individuals on temporary work permits are not eligible for this position.

Key Responsibilities

Administrative & Office Support

  • Provide general administrative and clerical support to program staff and leadership.

  • Maintain organized digital filing systems and manage organizational documents.

  • Assist with scheduling meetings, coordinating calendars, and sending reminders.

  • Prepare correspondence, meeting summaries, and basic reports as needed.

  • Support financial administration including invoicing, expense tracking, and receipts collection.

Program & Event Support

  • Assist with event logistics, registrations, and communication with participants.

  • Prepare materials for workshops, meetings, and community programs.

  • Support volunteer coordination, sign-in management, and data entry.

  • Monitor program inquiries and direct messages to the appropriate team member.

Communications & Outreach

  • Manage general inbox inquiries and respond professionally and promptly.

  • Support newsletter distribution, social media scheduling, and community updates.

  • Assist with maintaining accurate contact lists and tracking stakeholder engagement.

  • Draft simple promotional materials or updates using tools like Canva (training can be provided).

Records, Reporting & Data Management

  • Maintain participant records, attendance lists, and program databases.

  • Assist in preparing summary reports for internal and external stakeholders.

  • Ensure confidentiality and proper handling of sensitive information.

Qualifications

  • Previous experience in administrative support, office coordination, or a related role (nonprofit experience is an asset).

  • Strong organizational, time management, and multitasking skills.

  • Excellent written and verbal communication abilities.

  • Comfortable using productivity tools such as Google Workspace, Microsoft Office, Slack, and Zoom.

  • Ability to work independently and collaboratively in a fast-paced, community-focused environment.

  • Familiarity with Canva, MailChimp, Slack, and ClickUp is an asset (or willingness to learn).

  • Passion for community development, cultural empowerment, and working with diverse populations.

What We Offer

  • $20/hour up to 30 hours per week

  • Opportunity to be part of a dynamic organization making a meaningful impact.

  • Flexible hybrid work environment.

  • Professional development opportunities.

  • Supportive team culture rooted in collaboration and empowerment.

Afropolitan Canada is proud to be a Black-led organization rooted in community. While our work centers Black and racialized communities, we believe in building inclusive spaces for everyone. We welcome applications from people of all backgrounds, identities, and lived experiences who are aligned with our mission and values.

How to Apply

Interested applicants should submit their resume and cover letter combined into a single PDF and send it via email to: info@afropolitan.ca

Deadline to apply: May 8, 2026

Only shortlisted candidates will be contacted for an interview.